Asset registration and tagging
Each asset is registered with category, serial number, owner, cost center, location and EPC.
- Asset card
- Bulk import
- RFID label printing
Solution
RFID fixed asset tracking system
Track assets by registration, RFID labeling, room/building location, employee assignment, mobile counting, maintenance, service and reconciliation reports.
Visual overview
Asset lifecycle
Shows registration, assignment, location and maintenance tracking.
RfidSpace asset tracking follows the asset lifecycle from registration and tagging to assignment, location changes, service and periodic audit counts.
Location management
Buildings, floors, rooms, branches and campuses are modeled as a location hierarchy.
- Building
- Room
- Multi-location
Employee assignment
Assets can be assigned to employees, departments or projects with return and transfer history.
- Assignment form
- Return record
- User-based report
Asset tracking workflow
1. Asset is registered
The asset record is created and linked with an RFID EPC.
2. Location or assignee is set
The asset is assigned to a person, room or warehouse area.
3. Mobile audit is performed
A handheld reader counts assets by room, floor or building.
4. Reconciliation is generated
Missing, extra and wrong-location assets are reported.
Maintenance and service
Maintenance cycles, service notes, warranty and asset status are tracked in the same asset record.
- Maintenance plan
- Service note
- Warranty status
Metal tag selection
Metal assets require on-metal or protected RFID labels validated with field tests.
- On-metal tag
- Flexible metal tag
- High-protection tag
Hardware and integration
Recommended hardware
The project can use UHF handhelds, fixed readers, antennas, RFID tunnels, printers, PDKS terminals, BLE gateways or ESL access points depending on the workflow.
- RFID handhelds
- Fixed readers and antennas
- RFID printers and labels
RfidSpace integration
Reads are mapped to product, asset, personnel, location, document and time records. API logs and user actions remain auditable.
- REST API
- ERP/WMS/POS integration
- Role-based access
Related pages
Review the related RfidSpace solution and hardware pages before selecting the final field architecture.
- Warehouse RFID
- Asset tracking
- RTLS / ESL / PDKS
Enterprise asset management scope
RfidSpace asset management combines barcode and RFID usage, location hierarchy, assignment workflows, mobile counting, movement documents, service-warranty tracking and ERP integration in one operational model.
Barcode and RFID together
Assets can be matched with RFID EPC, 1D barcode, 2D barcode or QR code identifiers. Field users can switch between RFID, barcode or mixed reading modes when required.
- RFID EPC matching
- 1D/2D barcode support
- QR based manual verification
- Selectable reading modes
Location hierarchy
Region, city, campus, building, floor, room, warehouse and assigned-person levels are modeled so expected and actual locations can be reconciled separately.
- Region / city / building
- Floor and room counting
- Employee-assigned assets
- Wrong-location detection
User and permission model
Counting, assignment, movement, reporting and administration operations are separated by role-based permissions.
- Role-based authorization
- User action logs
- Module-level access
- Auditable movement history
Main and sub-counting with RFID handhelds
Count preparation
Before the count, the user can select location, building, floor, room, warehouse or assigned employee filters and transfer the relevant asset list to the handheld. Offline counts can be synchronized later.
- Main count / sub-count
- Location or employee filter
- Wireless or USB transfer
- Multiple handhelds in parallel
Live count screen
Expected, found, missing and unexpected-location assets are displayed separately. Color-coded states help the operator decide quickly in the field.
- Found assets: green
- Missing assets: red
- Wrong-location assets: yellow
- Expected / found / missing totals
Asset search mode
Missing assets can be searched by asset number. The handheld uses RFID signal strength to guide the user with visual and audible proximity feedback.
- Search by asset number
- Increasing proximity alert
- Audio and visual guidance
- Last-seen location context
Count result decisions
Location or assignment changes can be turned into approved movement records. Non-actionable differences can be ignored with user approval and explanation.
- Location change suggestion
- Assignment change suggestion
- Missing count document
- User approval and notes
ERP, label printing, service and warranty
ERP web service integration
Asset, employee, assignment and location data can be received from enterprise systems. After counting, location changes, assignment changes, transfers, returns and missing-count results can be sent back to ERP.
- Asset master data
- Employee and assignment data
- Location and warehouse movements
- Count result documents
RFID label printing and encoding
Printed RFID labels can include asset number, barcode, organization name and visual fields. During the same process, the RFID chip is encoded with a unique EPC and can be locked with access/kill passwords where required.
- Visual label printing
- EPC encoding
- GS1 EPC Tag Data alignment
- Optional tag locking
Service, warranty and IT warehouse reports
IT equipment and enterprise assets can be tracked by service movement, warranty expiry, fault state, stock level and minimum stock warnings.
- Assets nearing warranty expiry
- Assets sent to service
- Stock in/out reports
- Physical inventory reconciliation
Application screens and usage workflows
The manual workflows were added as operational scope for the RfidSpace fixed asset page. Asset cards, IT inventory, locations, mobile devices, counts, assignments, labels and reports operate together.
Completed module scope
Definitions
Asset, IT inventory, location and mobile device records include list, create, edit, detail, delete, Excel export and Excel import workflows.
- Asset and IT inventory cards
- Location records
- Mobile device definitions
- Bulk Excel import
Counting management
Counts can be planned with description, count type, date, time, location and independent section. Completed and incomplete counts are tracked separately.
- Count creation
- Incomplete counts
- Count detail screen
- Report status
Assignment management
Assets and IT inventory can be assigned to employees or independent sections. Create, update, remove and Excel export workflows are supported.
- Employee assignment
- Section assignment
- Assignment removal
- Assignment report
Label printing
Asset, IT inventory and document labels can be printed by selecting search results, location, printer and label type. EPC write/update scenarios are supported.
- Asset label
- IT inventory label
- Document label
- EPC write and update
Reports
Asset inventory, employee assignment, section assignment, service performance, warranty, scrap, movement and count reports can be managed.
- Excel report output
- Count detail report
- Unregistered asset report
- Service and warranty report
User and support
User profile details and password can be updated. Support request screens allow previous and new support records to be tracked.
- User profile
- Password update
- Support request
- Past support records
Mobile application screens
The mobile asset application supports fast field counting, product search, asset movement, loss/scrap, service, EPC writing and data transfer operations.
